Effective Date: 01/07/2024

Introduction and Scope
Purpose of the Policy:

Albert International School is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data, and explains your rights regarding your personal information. Our goal is to maintain transparency and trust by adhering to applicable data protection laws and regulations. Scope of the Policy: This policy applies to all personal and sensitive data collected by Albert International School through our website, application forms, and other channels. It covers information related to students, parents, guardians, staff, and visitors. This policy does not extend to data collected by external websites or services linked from our site, which have their own privacy policies.

Types of Data Collected

1. Personal Information: Student Information: Names, dates of birth, contact information, academic records, and other details necessary for educational and administrative purposes. Parent and Guardian Information: Names, contact details (email addresses, phone numbers), and any additional information needed for communication and support. Staff Information: Employment details, contact information, and personal identification required for human resources and operational purposes.
2. Usage Data: IP Addresses: To identify the geographical location of users and ensure the security of our site. Browser Types and Versions: To optimize website performance and ensure compatibility across different browsers. Pages Visited and Interaction Data: Information about pages visited, time spent on each page, and user interactions with our site, which helps us understand user behavior and preferences.
3. Sensitive Information: Health Information: Details about students’ health conditions or special educational needs required to provide appropriate support and accommodations. Special Categories of Data: Any additional sensitive information relevant to the individual’s education or well-being. Handling Sensitive Information: We handle sensitive information with high confidentiality and security, restricting access to authorized personnel and using encryption and other measures to protect it.

Data Collection Methods

1. Forms: Contact Forms: Collect names, email addresses, phone numbers, and details of inquiries or requests.Registration Forms: Gather personal and academic information for student enrollment, program applications, and event sign-ups. Feedback Forms: Obtain feedback and suggestions form service improvement.
2. Cookies and Tracking Technologies: Session Cookies: Used to remember login details and user preferences during site visits.
3. Analytics Cookies: Track user interactions with our website to analyze performance and user behavior. Tracking Technologies: Includes pixels or tags for monitoring content effectiveness and marketing outreach.
4. Direct Communication: Emails and Phone Calls: Collect information shared during communications, including personal details and the nature of the communication.
5. Offline Methods: Paper Forms: Used for in-person registrations or events. In-Person Interactions: Data collected through face-to-face meetings or discussions. Use of Data
6. Communication: General Communication: Respond to inquiries, provide updates, and share information about school services and activities. Personalized Support: Address specific needs or requests, such as academic support or administrative assistance.
7. Administration: Student Administration: Manage student records, process registrations, and track academic progress. Staff Management: Handle HR functions, including recruitment and employment records.
   
8. Event Management: Organize and manage events, including registrations and follow-ups.
9. Improvement of Services: Feedback Analysis: Evaluate feedback to enhance services and user experience. Website Optimization: Use usage data to improve website performance and functionality.
10. Marketing and Outreach: Promotional Communications: Send information about events, programs, and school-related news, with user
    consent. Targeted Content: Customize content based on user
    interests and interactions with our website.
11. Legal Compliance: Regulatory Requirements: Ensure compliance with data protection laws and educational standards.
12. Security and Fraud Prevention: Security Measures: Protect systems and data, preventing unauthorized access or fraud. Data Sharing and Disclosure
13. Sharing with Third Parties: Service Providers: We may share data with third-party service providers who assist us with operational functions, such as IT support or event management. These providers
    are contractually obligated to protect your data. Legal Requirements: We may disclose data if required by law or to comply with legal processes.
14. Data Protection Measures: Access Controls: Limit access to data to authorized personnel only. Data Security: Implement encryption and other technical measures to protect data during transmission and storage. Data Security We employ a range of security measures to protect your data, including: Encryption: To secure data during transmission and storage. Access Controls: Restricted access to data based on role and necessity. Regular Audits: Conduct audits and reviews to ensure compliance with our data protection practices.
    User Rights
15. Rights of Users: Access: You have the right to request access to your
    personal data. Correction: You can request correction of any inaccurate
    or incomplete data. Deletion: You may request deletion of your data, subject to legal and operational limitations. Restriction: You can request restriction on the processing of your data under certain conditions.
    Objection: You can object to the processing of your data based on legitimate interests or for direct marketing purposes.
16. Exercising Your Rights: To exercise your rights, please contact us using the details provided in the “Contact Information” section below. We will respond to your request in accordance with applicable
    data protection laws.

Cookies and Tracking Technologies

1. Use of Cookies: Types of Cookies: We use session cookies, analytics
   cookies, and other tracking technologies to enhance your browsing experience and gather usage data. Cookie Management: You can manage cookie preferences through your browser settings. Disabling cookies may affect your ability to use certain features of our website.
2. Managing Preferences: For information on how to manage cookies and tracking technologies, please refer to your browser’s help section
   or visit the website of the relevant cookie management tool.

Data Retention

1. Retention Periods: Personal Data: We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Sensitive Data: Sensitive data is retained only for as long as required to provide necessary support and is securely disposed of when no longer needed.
2. Criteria for Determining Retention: Retention periods are determined based on legal requirements, the nature of the data, and our operational
   needs.

Policy Changes

1. Notification of Changes: We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

Communication:

Significant changes will be communicated directly to affected parties, where appropriate.

Contact Information

If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at:

Email: info@albertinternationalschool.co.uk
Phone: [+44 20 4583 1518]
Address: [Guildhall Market Square, Cambridge. CB2 3QJ]
We are committed to addressing your inquiries and
ensuring your privacy is protected.

Notification of Changes: We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.